Security Register at main Entrance for Incoming Material

Standard Operating Procedure of Security Register at main Entrance for Incoming Material  is describe in this post.

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1.0 OBJECTIVE:

To lay down the procedure for security register maintenance at main gate for incoming materials i.e. Raw material and Packing material.

2.0 SCOPE:

This SOP shall be applicable for security register at main gate.

3.0 RESPONSIBILITY:

3.1 Security guard.

4.0 ACCOUNTABILITY:

4.1 Security Officer.

5.0 MATERIAL AND EQUIPMENT:

5.1 Security register for incoming materials.

6.0 PROCEDURE:

6.1 Before allowing the vehicle to enter in premise security guard should check the arrival of vehicle through window at main gate.

6.2 The security personnel check the delivery documents and ensures that the consignment is meant for pharmaceutical formulation plant.

6.3 After conformation of the address, the documents related to the consignment shall be sent to warehouse/ store office for verification before making entries into the “Security Register for incoming RM/PM”.

6.4 Warehouse personnel shall collect the documents and check the following in delivery documents: 

6.4.1 Appropriateness of company address on the delivery documents.

6.4.2 The vendor is approved as per current version of approved manufacturer/ supplier list including address.

6.4.3 Availability of vendor certificate of analysis copy.

6.4.4 Reference of purchase order number on the delivery documents.

6.4.5 Description of material (material name, grade/ pharmacopoeia status, quantity) in purchase order tallies with what mentioned in delivery document.

6.5 In case of any discrepancy observed, inform it to the RM Manager & PM Manager and should not be allowed to enter, if applicable.

6.6 After ensuring the adequacy of the received documents, the warehouse personnel shall send back the documents to security personnel to make entries in the “Security Register for incoming RM/PM”.

6.7 Security personnel shall make entries in the “Security Register for incoming RM/PM” i.e. BM-RG-A-001 as per Annexure-2, after receiving the consignment documents from warehouse. 

6.8 After entering the required details, the security personnel shall stamp on the backside of the invoice/ Delivery challan with serial number as per “Security Register for incoming RM/PM”, and received date with signature i.e. BM-SM-001 as per Annexure-1.

6.9 Allow the vehicle to enter in to the plant premises. 

6.10 Note: 

6.10.1 “Gate entry No.” shall be in the form of serial number i.e. 1, 2, 3, and so on.

7.0 ANNEXURES:

Annexure 1: Stamp Format.

Annexure 2: Security Register for Incoming Materials (RM/PM),

Annexure: 1

STAMP FORMAT

Stamp No.: BM-SM-001. 

_____________Pharmaceuticals Address.   Gate Entry No.: Bill No.: Vehicle No.: Date.:     Signature of Security Officer: ____________________

Annexure: 2

SECURITY REGISTER FOR INCOMING MATERIALS

(RAW MATERIAL/PACKING MATERIAL)

Sr. #

Date

Driver name

Vehicle No.

Supplier name

Invoice No./ Challan No.

Security serial no. for material

Material name

Qty. (in UOM)

In time

Out time

Security sign

Receiving dept.

Remarks

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